Dealer Resources

Antiques & Garden Show of Nashville showcases approximately 150 antiques and horticultural exhibitors.

Exhibition booths are available by application. Applications are encouraged to be submitted as soon as possible. Registration information will be provided to accepted applicants. Receipt by the antiques/horticultural chairs of completed registration contract and rent deposit confirms Exhibitor’s participation in the show.

Antiques Dealers

Antiques exhibition booth sizes range from 10’x20’ to 20’x20’. The booth rate for the 2023 Show is $18.24 per square foot. We offer an Early Bird discount of 5% off – if payment is received in full in the A & G office by August 1, 2022.

Horticulture Dealers

Horticulture Exhibition booth sizes range from 10’x10′ to 25’x30′. The booth rate for the 2023 Show is $12.83 per square foot. We offer an Early Bird discount of 5% off – if payment is received in full in the A & G office by August 1, 2022. Hard walls are an option and can be ordered directly through Stacy Exposition for an additional cost.

2023 Exhibitor Suppliers

MUSIC CITY CENTER

Electrical & Technology – orders due 14 days in advance (by Jan. 24th, 2023) of move in for discounted rates.

STACY EXPOSITION SERVICES

Hard walls, booth layout requests, and wallpaper colors.

HERITAGE EXPOSITION SERVICES

Chairs, tables.

CRATERS & FREIGHTERS

Shipping services (located onsite near loading dock on Show Floor).

DISTINGUISHED TRANSPORT

Shipping services (located onsite near the loading dock on the Show Floor).

IMPORT FLOWERS NASHVILLE LLC.

Flowers.

SELECTIVE GARDENER

Various green plants, begonias, violets, flower arrangements.

CREEKSIDE GARDEN CENTER

Various plants and orchids.

ATLANTIC SHOWCASES

To order showcases.

Business Services Offered by UPS at MCC

UPS Business Services Flyer

UPS Business Services Vendor Packet

UPS Service is located inside the Music City at the corner of 6th and Demonbreun.

Parcel Handling Fees (Inbound and Outbound), Printing Services, Computer & Copier Rental, Shredding Service, Notary, Service, US Postal Service, Fax & Scanning Service, Packaging Service are available at the Business Center for your convenience.

First Tennessee ATMs are located in the UPS Business Center.

Dealer FAQ

What kind of insurance do i need to exhibit at the show?

The Show has a universal form available upon request that you can send to your agent that outlines exactly what kind of insurance is required. The requirements are:

  • Insurance from a company with an A- or higher rating,
  • General liability insurance with limits of $1 million per occurrence / $2 million aggregate, $100,00 for damage to premises rented to the Show,
  • Automobile coverage with limits of $1 million,
  • The Show must be named as an additional insured on all required policies,
  • Workers Compensation compliant with statutory limits in Tennessee, and
  • You must provide a certificate of insurance confirming coverage.
Where do I load into the Music City Center at my move-in time?

The Antiques and Horticulture Chairmen will reach out to all contracted dealers in January with details regarding Move-In and Move-Out procedures.

Does the Show offer porters to assist with Move-In and Move-out?

Yes, a representative from Distinguished Transport will be reaching out to all of our contracted dealers in January with information on how to reserve a porter for move-in and move-out. Should you need additional information, you can reach them at: info@distinguishedtransport.com.

What is the cost of reserving porters?

Porters are available for hire through Distinguished Transport. They can be hired directly by the dealer by emailing the Distinguished Transport team at info@distinguishedtransport.com. They work at a rate of $40 per man per HALF hour.

Are Porters available during the Show to assist customers?

Porters are available during the Show (provided by Stacy Exposition) and can be contacted by going to Customer Service at the entry to the Show lobby where A & G volunteers will reach out to them over radio communication. A customer would need to get a “porter form” from the dealer in order to have their item moved from the Dealer booth to the loading dock area for pickup. There are detailed instructions on the “porter forms” for both the dealer and the customer regarding this process and for security it is imperative that those instructions are followed. Porters work for free, but tips are greatly appreciated. Porters can also sometimes be found near the loading dock area in the Southeast Corner of the Exhibit Hall, but are often busy on the Show Floor moving items.

What are shipping options for my customer?

Shipping vendor services is located near the loading dock door in the Southeast Corner of the Show Floor.  Any customer interested in shipping services should contact the shipping vendors directly for their services. The shipping vendors for the 2022 Show that will be located on the Show Floor are:  Craters and Freighters – 615-777-7447 and Distinguished Transport or 678-234-4830.   Westbrook Moving is also a shipping provider that has serviced the Show before and can be reached at 843-425-1408.

When will my booth number and location be assigned?

Booth assignments are made, as always, by the Antiques Committee Chairmen and Horticultural Committee Chairmen once contracts and deposits are received. Dealers will be notified of their assignments as soon as the Chairmen have worked out the logistics based on booth sizes and type of product.

What are the preferred hotels, locations and discounted rates?

Omni Hotels & Resorts Nashville
(615) 782-5300 | 250 Rep. John Lewis Way S, Nashville, TN 37203
The Omni Hotels & Resorts Nashville is located Fifth Avenue between Demonbreun and Korean Veterans Boulevard, across the way from the Music City Center.  

The Westin Nashville
(615) 248-2800  |  (800) 937-8461  |  807 Clark Place, Nashville, Tennessee 37203
The Westin Nashville is located directly across the street from the Music City Center. Click here to access the booking link for our 2023 Show.

Where can I park?

Valet parking is usually available at our premier hotel or guests can self-park at the Music City Center garage.  MCC garage and valet can accommodate regular size vehicles (clearance is 7’6″ for valet and 7’0″ for MCC garage) and cannot accommodate trailers or large oversized vehicles. Check area surface lots for parking options for oversized vehicles.

Does my booth come with electricity?

Each booth has access to electricity paid for by the dealer. To order, see below.

How do I order electricity?
To order electricity, click here to download the fillable form. Then, email or fax the form directly back to the Music City Center on or before January 24th, 2023 for discounted rates.
Does my booth come with communication and technology?

Each vendor has the option to order technology through the MCC to suit their individual business needs.  To order, see below.

How do I order communication and technology?

To order, visit the MCC website: MCC EXHIBITOR SERVICES  to download the fillable form. Then, email or fax the form directly back to the Music City Center on or before 4pm CST on January 24, 2022 for discounted rates.

If you need additional help, call MCC Service Representatives: 615-401-1440 or email MCC at orderservices@nashvillemcc.com

How do I rent other items for my booth?

Hard walls, wallpaper colorStacy Exposition Services  413-436-5784

ShowcasesAtlantic Showcases 866-736-8672

Tables, chairs: Heritage Exposition Services – 800-360-4323

Shipping: Contact Dean Hitt, the Show Logistics Coordinator (865-368-9255) with details on what you are shipping.  All shipping will need to go to Music City Center the week of the event.

Shipping onsite at ShowCraters and Freighters – 615-777-7447 and Distinguished Transport – 678-234-4830

Safe/Lock Box OptionsWest End Lock Company: 888-740-7233 or 615-320-0117 or The Safe House: 615-255-0500

Where is the nearest Home Depot?

Thompson Lane #7322535 Powell Ave, Nashville, TN 37204, (615) 269-7800

Is there an ATM at Music City Center (MCC)?

Yes, the First Tennessee ATM is located in the UPS Business Services Center, inside MCC at the corner of 6th and Demonbreun.  There is also an ATM at the MCC entrance on 5th Avenue (directly across from the Omni Hotel), and another in the MCC parking garage lobby off of 6th avenue.

Where can I get coffee?

The MCC has handy market cafe right outside of Exhibit Hall D in the 8th Street/Demonbreun Avenue corner of the building that offers an assortment of coffee and breakfast items. Dunkin Donuts located on the corner of 5th Avenue and Korean Veteran’s Boulevard on the first level of the Music City Center. Bongo Java is located in the Omni Hotel, facing 5th Avenue. There will also be Kajiji Coffee Carts set up in the MCC and the Fresh Pick Market Cafe in the lobby of Exhibit Hall D has coffee.

Where can I get lunch?

Options in the immediate area include: Fresh Pick Market & Cafe (corner of 8th Ave & Demonbreun – accessible from the Show Floor and inside the Music City Center) Al Taglio (inside the MCC), Kitchen Notes (Omni Hotel), Barlines (Omni Hotel), Tavern ’96 (Bridgestone Arena) or there will be food carts available on the Show Floor and in the lobby of Exhibit Hall D and in the lecture lobby of Davidson Ballroom (on Friday and Saturday).  Check Customer Service table for times/details. Below are some area restaurants that are close by.

Are chairs provided for each booth?

No, chairs are not provided. Chairs may be rented. Orders must be placed prior to the Show through Heritage Exposition Services.

Is there carpet in my booth?

No, only aisle carpet. Flooring is dealer supplied.

Lighting?

Lighting is dealer supplied. Lights may easily be attached to the fascia at the front of each booth.

Where can I get flower and/or plants for my booth?

Import Flowers (Wholesale) – 615-297-0397 – www.impfl.com
Selective Gardener – Monique Holtkamp, monique@selectivegardener.com – www.selectivegardener.com

How do I get my Preview Party tickets?

Your tickets will be given to you in your Dealer Welcome Packet as you check in at customer service on the Show Floor.  You will sign for your tickets which are allotted based on the square footage of your booth space.

How many Preview Party tickets does each Dealer receive?

One (1) Preview Party ticket for every 100 square feet of booth space. Example: 10 x 10 booth = 100 square feet = 1 ticket.

What if I need more Preview Party tickets for my booth than I receive?

Purchase tickets at the Dealer discounted rate of $125 per ticket, entering code DEALER2022. Limit is 2 at the discounted rate of $125. The regular price of Preview Party Tickets is $250 per person.

How do I get Bourbon Party tickets?

As a Dealer, you are provided with color-coded wrist bands (2 per booth) in your Dealer Welcome Packet that you will sign for at Move-In. Those wrist bands allow (you and one additional worker) access to the food at the Bourbon Party.  The wrist bands for dealers do not include alcohol or the Bourbon tasting, but CASH BARS are available. If you would like to attend the party as a “Guest” or have clients that wish to attend the Bourbon Party, tickets ($75 each) are available and can be purchased online through our website: here.

When will I receive my badge?

Badges will be available upon check-in at the Customer Service Booth on the Show floor under your booth name. If a badge is lost or additional badges are needed, fill out a “Badge Request Form” at the customer service desk in the lobby. Once badge is ready, A&G Show will hand deliver it to your booth. In the meantime, you will receive a temporary badge.

Are Dealers able to acquire show tickets for their guests?

Yes. Dealers are allowed 5 complimentary Run of Show Tickets per booth which will also be provided in your Dealer Welcome Packet at Move In.  Dealers may purchase more at the Group rate of $25 each by entering the Group Code DEALER2023.

May I attend a lecture?

Sure, we would love for you to attend a lecture. However, it is your responsibility to find someone to be present in your booth. Lecture tickets are available at a discounted rate to dealers. Use DEALER2023 as the group code when you purchase your tickets to receive the discounted rates.

How should I handle taxes?

Download the Vendor Instruction form here.  If you do not already have a tax number, fill out the Vendor Registration Form here. This should be completed and sent to Nashville via mail at TN Dept. of Revenue, 500 Deaderick Street, Nashville, TN 37242 or uploaded here.  Once on this website, click submit a request, creating a ZenDesk ticket. The type of ticket will be “Tax Question” and subject will be “Register or Update an Account.”

Please note, the handwritten forms with no longer be furnished.  All returns/payments are to be made online at the TNTAP website. For instructions on setting up your TNTAP account, click here.

What if I do not have any sales?

If you have already registered a sales tax account with the TN Dept. of Revenue and you do not have any sales, you still must file a zero return.  If you have not previously registered with the TN Dept. of Revenue already, and do not have any sales, you do not need to file a return.  If you are not sure if you have registered already or not, you should call the TN Dept. of Revenue at 615-253-0601.  

For more information, contact the Regional Tax Enforcement office at 615-253-0601.

MOVE OUT INSTRUCTIONS:

Dealers who have returned contracts with deposits will be notified of this process by Show officials in early [MONTH] via email communication.

WHEN IS MY BOOTH BALANCE DUE?

All contracts and deposits are due [MONTH/DAY/YEAR].
All final payments are due by August 1, 2021 to secure the “Early Bird” 5% discount.
Final p
ayments in full are due [MONTH/DAY/YEAR] by [TIME] p.m. CST.

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